The Odoo 17 expense module makes it simple to track your business spending. Employees may quickly report their expenses, making it easier for management to review and approve them. Accountants gain from this as well, as they may record and monitor payments for subsequent transactions and Employee Expense will be quite easy.
When you select the My Expenses option from the menu, you will be taken to a dashboard that displays expenses created by the expense module's login user. The My Expenses option allows users to view a history of previously reported expenses.
The List view may include information regarding expenses such as the date, employee, company, status, description, activity, and other details.
At the top of the Window, you can see the reported expenses, the amount under validation, and the compensation. After reviewing the report, the user has a comprehensive understanding of the spending situation.
The SCAN button allows you to upload an expense report from your system and digitize the data, removing the need to manually enter it.
This will be available once expenditure digitization is enabled in the expense module's configuration settings. You can also start a new report by selecting the Create Report option. To add a new expense, click the NEW sign in the My Expenses box.
After inputting your expenses in the Description section of the new window, select the appropriate Category. Users can spend in a variety of ways, including communication, gifts, travel and lodging, and others.
The Total field allows users to input the total cost of a single expense. The Employee option lets you choose the name of a specific employee.
In addition, you can specify who will pay the expense in the Paid By section. Paying for both the company and the employee is an option. If the employee is compensated, the corporation will cover any expenses incurred.
We can also add the Bill Reference and Expense Date, which show when your item was billed. The estimated expense account can be chosen from the Account menu. In addition, we may specify the category and business name for clients to invoice under.
Odoo 17 saves each piece of data quickly. You can also specify whether the expense is to be reported, submitted, approved, rejected, or completed.
To attach a cost receipt, click the Attach Receipt button. You can divide the expense by selecting the Split Expense option. You may easily create an expense report by selecting the process Report button in the My Expenses window.
MY REPORTS
The user can access all of the currently available reports by selecting the My Reports option, which is located beneath the My Expenses tab. The user may see every detail of reports on themes like Employee, Activities, Payment Status, Expense Reports, Company, and more.
Choosing the SCAN symbol allows you to easily upload report data to Odoo 17. After selecting the NEW sign, you can easily generate a new report.
EXPENSE REPORTS
The Expense Reports tab allows users to analyze all report data. The List view of the Expense Reports window displays report information such as Employee, Company, Status, Payment, and more.
The reports can be sorted by employee, status, and Category, Users can see all of these in the window’s left corner. You can also add a record using the Scan option. Clicking the new button requires you to create a new report for a specific employee.
When you click the New button in the Expense Report Summary field, a report description is now displayed. Later, you can choose the Employee and the Company. Select the right Manager from the list in the Manager part of your report.
After selecting 'Add a Line' from the Expense menu, you may enter the report's associated expenses. After picking the expenses, the customer is presented with the overall cost before taxes. Once you've input all of the necessary information, click the Submit to Manager button, as shown in the screenshot above.
After delivering the report to a manager, you can view the expense document by selecting the Expenses smart button. The stage has also changed to submitted, as shown in the image above.
The report can be approved by the right management by selecting the Approve button, as seen in the image below.
After approval, the manager has two options: Post the journal entries and report on the next payslip.
This is James, the employee’s authorized expense report. His payslip will act as the compensation receipt. Let us now set up a fresh payslip for James the employee by navigating to the Payroll field.
When you select the post journal entries option, the status will be shown as posted, and the option to register the payment will appear, as seen in the screenshot. When you select the post journal entries option, the status will be shown as posted, and the option to register the payment will appear as seen in the image below.
When you pick the Register Payment option, a pop-up window will appear in which you must provide the following data: Journal, Payment method, recipient bank account, amount, payment date, and memo. Then, as seen by the image below, choose the Create Payment option.
The stage then goes to Done, where it will appear as payment, as shown in the image below.
As a result, the Odoo 17 Expenses module makes report management easy.
